Clerical Position - Windham Public Schools
Position: Clerical Position
Subject Area: (none)
Job Title: Main Office Secretary
Job Location: Windham High School
Beginning: Immediately
Deadline: Open until filled **
District: Windham Public Schools
Willimantic, CT 06226
Telephone: 860-465-2305
Email:
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Job Description:
Position Description

Provide secretarial support for the efficient and effective operation of the school administrative offices.  Assist where appropriate the instructional and support staff as well as students, parents, and members of the community

Essential Functions:
 
  • Ensures safety of students
  • Answer and/or places telephone calls, record messages and greet visitors
  • Type routine correspondence such as letters, reports, memos, requisitions, etc. and proofreads for accuracy
  • Receives and distributes mail/packages as appropriate
  • Acts as assistant to Principal and/or Assistant Principal by scheduling appointments, answering direct phone line, recording messages, etc.
  • Print forms, brochures and booklets as requested by Principal or Assistant Principal
  • Order supplies
  • Assist with yearly opening and closing of building activities, as needed
  • Assist with late arrival of students
  • Process building work orders
  • Maintain log of visitors, early dismissals, volunteers, faculty and other staff leaving building
  • Maintain all appropriate student files
  • Assist with preparation of building handbook
  • Maintain respect at all times for confidential information
  • Arrange conferences and meetings for Principal and/or Assistant Principal
  • Order and maintain office supplies
 
Other Duties and Responsibilities:
 
  • Interact in a positive manner with staff, students and parents
  • Make contact with the public with tact and diplomacy
  • Promote good public relations by personal appearance, attitude and conversation
  • Respond to routine questions and requests in an appropriate manner
  • Maintain a level of approachability by administration and staff
  • Perform other related duties as assigned by Principal and/or Assistant Principal
 
Qualifications/Certificates:
 
  • High School Diploma
  • Associates Degree or  Secretarial Science Vocational/Technical Certificate preferred
  • 2 years’ related experience
  • Ability to communicate in Spanish, preferred not required
  • Alternative to the above qualifications as the Winhdam Public Schools may find appropriate
 
Required Knowledge, Skills, and Abilities:
 
  • Ability to communicate ideas and directives clearly and effectively, both orally and in writing
  • Effective, active listening skills
  • Ability to work effectively with others
  • Organizational and problem solving skills
  • Excellent public relations skills
 
Additional Working Conditions:
 
  • Interaction among children
  • Repetitive hand motion, e.g., computer keyboard, typing, calculator, writing
  • Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hand and arms, crouch, kneel, climb and stoop
  • Frequent interruption of duties by staff, students, visitors and/or telephone
  • Occasional need to work overtime, evenings and/or weekends
  • Occasional requirement to lift, carry, push and/or pulling various supplies and/or equipment up to a maximum of 30 pounds
Days:    Monday – Friday

Apply at:

Windham Public Schools

WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of  race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students  and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.


 

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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